The virtual data room has become a real boon for business owners. These digital platforms have been able to meet all of today’s business needs, providing high-end security for sensitive data and offering tools to conduct efficient transactions remotely. Now, VDRs are indispensable tools in due diligence processes and mergers and acquisitions, and they also provide their services in many other trades. Learn how data rooms can help close a deal and which VDR providers do it best.
Why do companies need data rooms for transactions?
Virtual data rooms provide companies with online storage with multiple layers of security to store and share sensitive corporate data. However, that’s not all of their capabilities, as they also streamline transaction processes, automate routine processes, improve communication, and speed up due diligence while providing complete privacy. Among the major benefits of VDRs for transactions are:
- Detailed access permissions
VDR space administrators have the flexibility to customize the access levels of invited users to documents. For example, they can allow and deny visibility/partial visibility, copying, printing, editing, uploading, and forwarding the copy, depending on the user’s responsibilities. In this way, each due diligence specialist will be reflected in their own space with only those documents necessary for their role (for example, lawyers – only legal documents, etc.). This also reduces distractions, allows you to perform the check several times faster, and ensures complete security against data leakage.
- Instantaneous synchronization
Suppose any changes were made to a document. In that case, they are also synchronized with those documents you sent to another user, and users are automatically notified of any changes in the space.
- Simple document workflow
Features that automate uploading, converting, and indexing files allow you to create a transparent document system in no time at all. Users will also have smart search features to find the document they need by keyword quickly.
- Improved Communication
Quality dataroom providers offer their clients a question-and-answer section to remotely settle the communication process between the two parties. The flexible configuration of this feature prevents duplication of your work and eliminates misunderstandings.
Best VDR providers for deal management
The list of best documents for deal management includes:
- DealRoom
DealRoom’s main goal is to revitalize inefficient deal and project management processes. The software has all the necessary data, and user management features to provide a high level of security and facilitate deal management. In addition, VDR uses data encryption, AI features, and in-depth analytics to make the transaction as efficient as possible.
- FirmRoom
Although FirmRoom specializes primarily in M&A transactions, it can be useful for many industries. Users all, as one, note the intuitive design interface and clean design. FirmRoom’s security is ISO 27001 compliant, and in addition, the provider offers all the features needed to organize data quickly and easily and integrates with Slack and Office 365.
- Securedocs
The main feature of Securedocs is its easy setup and intuitive use. The provider offers transparent pricing with no pitfalls. The Data Room provides explicit permissions, auto-notifications, document drag-and-drop functionality, digital watermarks, and audit logs.
- Merrill DataSite
Merrill has been in the market for decades and uses its expertise to provide customers with top-notch security during large-scale transactions. The provider offers all the security and data management measures necessary to make your transaction smooth and efficient.